Last updated: September 7, 2025

Phys-Assist (“we,” “our,” “us”) is committed to protecting your privacy and maintaining the confidentiality of your information. This Privacy Policy explains how we collect, use, store, and protect your personal information, including information shared via intake forms, email, text messaging, or other communications.

1. Information we may collect

We may collect the following types of information:

  • Personal Identifiers: Name, address, phone number, email address.
  • Health-Related Information: Details about your cancer treatment journey that you voluntarily share for educational purposes.
  • Communication Data: Messages and interactions by email, text, or phone.
  • Technical Data: Website usage data (cookies, IP address, browser type).

2. Purpose of Collection

We collect and use your information for the following purposes:

  • To provide educational services and resources related to radiation therapy.
  • To schedule and conduct Phys-Assist sessions.
  • To deliver educational materials, reminders, and updates via email or text.
  • To respond to your inquiries and improve our services.
  • To comply with legal obligations when required.

3. Use of email and Text Messaging

By providing your phone number or email address, you consent to receive communications related to Phys-Assist services. These may include:

  • Appointment confirmations or reminders.
  • Educational resources or follow-up materials.
  • Updates about programs or offerings.

Please note: Standard messaging and data rates may apply. While we take reasonable measures to protect your privacy, email and text messaging are not fully secure forms of communication. Sensitive health details should be discussed during scheduled sessions or through secure means.

You may opt out of communications at any time by following the unsubscribe link in emails or replying “STOP” to text messages.

4. Information Sharing

We will not sell, rent, or share your personal information with third parties for marketing purposes. Information may only be shared:

  • With service providers who assist in delivering our services (e.g., scheduling, payment processing), under confidentiality agreements.
  • If required by law, regulation, or court order.
  • To protect the safety, rights, or property of Phys-Assist, our users, or others.

5. Data Security

We implement reasonable technical, administrative, and physical safeguards to protect your information. However, no method of transmission over the internet, or method of electronic storage, is 100% secure.

6. HIPAA Considerations

Phys-Assist provides educational services only and does not function as a healthcare provider under HIPAA. However, we voluntarily adhere to HIPAA-aligned principles of confidentiality and data protection to safeguard your information where possible.

7. Your Rights

You have the right to:

  • Request access to the personal information we hold about you.
  • Request correction of your information if it is inaccurate.
  • Request deletion of your information, subject to legal or contractual obligations.
  • Withdraw consent for email or text communications at any time.

Requests can be made by contacting us at: jarod@underthebeam.com

8. Third-Party Links

Our website and resources may contain links to third-party links. We are not responsible for the privacy practices of those websites.

9. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted with new “last updated” date at the top of this page.

10. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact: jarod@underthebeam.com or visit Contact Page.

Other important information:

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.